|
Exhibitors Guide
Hope to see you at the fair!
Houston County Agricultural Society
Caledonia, MN • Fair Office Phone (507)725-3397
August 13-17, 2008
Entry Day: August 13, 2008
(All 4-H Non-livestock Exhibits Entry Day: August 12, 2008)
President
|
Elden Pohlman
|
507/724-2342
|
Vice President
|
Lawrence Knutson
|
507/724-2140
|
Treasurer
|
Nancy Forsythe
|
507/896-2211
|
Secretary
|
Lori Meisch
|
507/725-2708
|
Groundskeeper
|
Craig Welsh
|
507/259-4189
|
** DIRECTORS **
Ann Emery
|
507/724-5343
|
Nancy Forsythe
|
507/896-2211
|
Tim Pattrin
|
507/724-1103
|
Ally Klankowski
|
507/459-8204
|
Loretta Knutson
|
507/724-2140
|
Ben Klankowski
|
507/450-8291
|
Dan Alstad
|
507/498-5550
|
Merrill Deters
|
507/725-4135
|
Dave Renslo
|
507/724-2766
|
Elden Pohlman
|
507/724-2342
|
Duane Beckman
|
507/725-2305
|
Lawrence Knutson
|
507/724-2140
|
Joan Crawford
|
507/725-5226
|
Mike Klug
|
507/459-0153
|
Jodi Krueger
|
507/724-5501
|
Lori Meisch
|
507/725-2708
|
Theresa McManimon
|
507/896-3422
|
Matthew Tewes
|
507/724-1051
|
 ** PUBLIC NOTICE **
To All Concerned:
1. While the greatest possible care will be executed by the management to protect patrons of the Houston County Fair, each individual will be held personally responsible for his or her actions and the management will not be accountable or responsible for any injury.
2. The Houston County Agricultural Society management assumes no liability for loss or damage to any property to the concessionaire, exhibitor or patron, due to theft, fire, tornado, weather conditions or other causes. Each exhibitor is to provide his/her own insurance coverage for possible loss or damage. Each commercial exhibitor or concessionaire should provide the Houston County Fair a certificate of liability insurance at or prior to the time of set up.
** PROTESTS **
Protests must be made in writing and be accompanied by a fee of $25.00. All appeals and protests will be settled by the Fair Board at the next meeting of the Board, when all parties involved will be heard.
** MEMBERSHIP **
Purchase of a $2.00 Membership Ticket at the Secretary’s Office at the fairgrounds makes one a member of the Houston County Agricultural Society and entitles the holder to vote at the annual meeting held in December. Open class exhibitors must buy a Membership Ticket. There will be a 25-cent non-livestock exhibitor’s fee up to $5.00, plus the $2.00 Membership Fee. Children under the age of 10 are exempt from membership fees, but are required to pay lot fees. Tickets will be required for grandstand events.
Season Parking $10.00
Each Entry $ 2.00
Please abide by the “no parking” and “fire lane” signs posted throughout the fairgrounds.
A fire lane must be maintained to comply with fire code and provide access for manure handling. Illegally parked vehicles will be towed at the owner’s expense.
** GENERAL RULES & REGULATIONS **
1. Competition for premiums is open to everyone regardless of race, creed, sex, age or place of residence.
2. Every exhibitor in the open class shall be required to purchase a Membership Ticket when his/her entry is made. Children under the age of 10 are exempt from membership fees.
3. The Society will not assume any responsibility for disease, sickness, injury, loss or damage to exhibits contracted during the fair.
4. If, for any reason whatsoever, the general receipts of the Society are reduced or diminished, then the Society does not guarantee full payment of premiums listed in this book.
5. The management will not be responsible for typographical errors in this list, but should any occur, same will be interpreted by the Board of Directors.
6. The Board of Directors reserves the final and absolute right to interpret these rules and regulations and determine all matters, questions, and differences in regard thereto or otherwise arising out of or incident to the fair.
7. Any person knowingly violating any of the rules of this Society will thereby forfeit all rights to any premium that may be awarded to them.
** ENTRY PROCEDURES AND EXHIBITS **
1. Livestock must be pre-registered by August 7th for stall assignments. Open class non-livestock exhibits should be pre-registered by August 9th to allow time for processing entries.
2. The Society reserves the right to limit the number of entries if space is unavailable. The management will endeavor to arrange for space for all qualified exhibitors. However, if present accomodations are exhausted, the management reserves the right to close entries at any time.
3. Exhibits shall be in place prior to the official opening of the fair, except livestock. See classes for details.
4. Stock and articles must be entered in the name of the bonafide owners.
5. No person shall enter an article that has heretofore been exhibited and a premium paid thereon in the same lot except in certain designated classes.
6. All articles exhibited must be the property of the exhibitor and, except in designated classes, must be made, manufactured, or raised during the past 12 months by the exhibitor. Livestock must have been owned by the exhibitor 60 days prior to the fair.
7. Not more than one entry can be made in the same lot by any exhibitor, except in designated classes. When more than one entry is made from the same farm or by the same family, proof of ownership must be shown to the superintendent of that division.
8. No article will be allowed to compete for cash premiums that is not named and numbered in this premium list, except where a Judge has split lots. Articles not listed may be displayed upon the approval of the division superintendent. A request can be made to the Board of Directors to make provisions for additional classes or lots in succeeding years.
9. No article may compete for more than one premium, except livestock, which may be included in calf on foot, get of sire, produce of dam, and best 3 head. Individual poultry cannot be used in pen lots. This rule does not bar sweepstake or special award competition.
10. Exhibitors will be furnished with cards containing exhibitor number, division, class and lot designation and description of article. Such cards must be attached to or in close contact with the article to which they belong.
11. In the case of dairy, beef and sheep breeding classes, the owner must furnish certificate of registry in the respective breed association upon request to be eligible for premiums.
12. Each person exhibiting livestock species that need health papers must have them available to give to the superintendent at the unloading area. All animals will be checked before entering the barns. All rules and regulations of the Minnesota Livestock Sanitary Board must be observed. No animals will be unloaded without the proper health papers.
13. Straw and hay must be furnished by the exhibitor.
14. Grain and field seeds shall be exhibited in plastic five-quart pails free from any personal advertising.
15. All roots shall be cleaned and trimmed for exhibition.
16. Exhibits must not be removed until 4 p.m. Sunday without permission from the fair board officers.
17. All 4-H animals that receive blue ribbons may be entered in open class and will be required to pay open class fees.
18. All horses or other animals must be exercised in arena only.
19. All non-livestock entries (except floral) must be in before 5 p.m. on Wednesday, August 13th. All floral entries must be in before 4 p.m. on Wednesday, August 13th. All livestock must be in place by 1 p.m. on Thursday, August 14th.
20. Livestock Exhibitors: Please take note of all entry fees listed on the entry form. Fees must accompany entry to ensure stall assignments. Note: NO WOOD CHIPS ALLOWED AS BEDDING. WOOD SHAVINGS ARE ACCEPTABLE.
** JUDGING **
1. Judging will begin on the first day and continue until completed.
2. Awards shall be designated by ribbons or cards as follows: Championship; Reserve Champion; First (blue); Second (red); Third (white).
3. Judges will report to the secretary for instructions prior to beginning their work.
4. The superintendent or an assistant of a division shall assist the awarding judges as clerk and shall make a written entry on the record of award made. This record, when completed, shall be signed by the judges and returned to the secretary.
5. The superintendent of each division shall check to see that each article entered on the record book is presented and properly arranged before the judges proceed to place the entries. If an article cannot be found, the judges shall be informed.
6. Any interference by the exhibitor to influence or dictate the decision of the judges will be sufficient cause for excluding his or her entry from competition and must be reported to the secretary by the superintendent of the division.
7. The superintendent of a division may request the judge in his division to state the reason for awards if such a request is made by an exhibitor or spectator.
8. The decision of the judges shall be final in all cases except where mistake, fraud, or misrepresentation becomes apparent. In such cases, the Board of Directors’ decision is final.
9. An exhibitor may make a written protest of a decision of a judge to the superintendent of the division within three hours after the time the award is made.
10. All protests shall be settled by the Board of Directors at a meeting where all parties concerned will be notified to appear.
11. No former prize winnings are to be displayed before judging in that class is completed.
12. No Champion or Reserve will be given in a class of one entry unless the judges feel it deserves it.
13. Judges have the right to split lots.
** PREMIUMS **
1. Efforts will be made to mail premium checks within 30 days after the close of the fair. Claims for errors in premium checks must be made within 15 days of the date of the check. Checks not cashed within 30 days from the date of issue will be considered forfeited to the Society.
Table of Contents
|